PAX at a Glance
At PAX, you’ll work alongside a collaborative, forward-thinking team in a fast-paced environment where innovation is encouraged and ideas move quickly from concept to reality.
Sales Administrative Assistant Job Summary:
We are looking for a Sales Administrative Assistant to support our Sales Team and Head of Department with day-to-day administrative and procurement tasks. You will help keep the team organized and ensure smooth business operations. The ideal candidate has 1–2 years of experience in an administrative, EA, or coordination role and can work independently in a fast-paced environment.
This is an onsite role in our Jacksonville office working Monday – Friday, 9:00am to 6:00pm.
What You’ll Be Doing:
Administrative & Executive Support
- • Provide administrative support to the Head of Department and Sales Team
- • Manage calendars, schedule meetings, and coordinate travel
- • Draft, proofread, and distribute correspondence, reports, and presentations
- • Handle confidential information with discretion
- • Track action items, follow up on tasks, and prepare meeting notes
- • Maintain organized digital and physical filing systems
Procurement & Purchasing
- • Manage end-to-end procurement and purchasing activities
- • Raise, process, and track purchase orders through delivery and invoicing
- • Liaise with vendors, obtain quotes, and confirm orders
- • Monitors spend and flag budget variances
- • Maintain procurement records and supplier databases
Sales Team Support
- • Act as a liaison between Sales and other departments
- • Support day-to-day operations of the sales team
- • Prepare and consolidate sales reports and updates for leadership
- • Coordinate internal communications and team calendars
- • Support onboarding of new sales team members
- • Assist with team events, client meetings, and off-site coordination
What You’ll Need:
- • Diploma or degree in Business Administration, Office Management, or related field
- • 1–3 years of experience in an Executive Assistant, Administrative, or Office Coordinator role
- • Experience in procurement, purchasing, or vendor coordination
- • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- • Strong communication and organizational skills
- • Able to manage multiple priorities and meet deadlines
- • Independent, proactive, and able to work with minimal supervision
- • High attention to detail and accuracy
- • Professional, discreet, and trustworthy with confidential information
Preferred Qualifications (Nice to Have)
- • Experience in a sale, commercial, or fast-paced environment
- • Exposure to sales tools.
- • Experience supporting senior leaders or department heads
Who We Are
PAX Technology is redefining the future of payments—and we’re looking for bold thinkers, builders, and innovators to join us.
As a global leader in payment solutions, we power millions of devices across 120+ countries, helping businesses deliver faster, smarter, and more seamless commerce experiences.
We’re not just building hardware—we’re building solutions. With a dynamic ecosystem of partners, cutting-edge technology, and a relentless focus on innovation, we’re transforming what’s possible in payments. If you’re ready to make an impact in a fast-moving, global tech environment, we want to hear from you.
Life at PAX
What can PAX do for you?
We offer comprehensive benefits packages including:
- • Medical, dental, vision, life, and AD&D insurance
- • Short & Long-term disability
- • 401(k) Plan with employer match
- • Paid vacation and paid holidays
- • Tuition and professional certification reimbursement
- • Employee Assistance Program
- • Internal employee recognition and rewards
- • Quarterly Stipend for team building activities
Ready to make an impact? Apply now and be part of what’s next in payments.
EEO Statement
PAX is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics. This policy applies to all terms and conditions of recruitment and employment.